Bylaws

1 Responsibilities and Duties of Board Members
1.1 Duties of the President
The President shall:

1.1.1 when present, preside at all meetings of the Members of the Scarborough Basketball Association (SBA) and the Board unless (s)he delegates the responsibility to the Executive Director:

  • The President will remain accountable for its use.

1.1.2 with the Executive Director, or other officer appointed by the Board for the purpose, shall sign all by-laws;
1.1.3 shall be, ex officio, a member of all committees;
1.1.4 represent the Board at all OBA meetings involving the Club;
1.1.5 update the Board:

  • on matters pertaining to it from OBA; and
  • of all decisions and actions taken between Council meetings.

1.1.6 shall perform such other duties as may from time to time be determined by the Board.

During the absence or inability of the President, the President’s duties and powers may be exercised by the Executive Director, or such other Director or Chair as the Board may, from time to time, appoint for the purpose, and if the Executive Director, or such other Director or Chair shall exercise any such duty or power, the absence or inability of the President shall be presumed with reference thereto.

1.2 Duties of the Executive Director
The Executive Director shall, subject to the authority of the Board and the supervision of the President:

1.2.1 Have the general direction and supervision of the affairs and business of the Scarborough Basketball Association (SBA);
1.2.2 Shall be the Chief Executive Officer of the Scarborough Basketball Association (SBA);
1.2.3 Shall have the power to appoint and remove all officials, employees and agents of the Scarborough Basketball Association (SBA) not appointed by the Board and to settle the terms of their employment and remuneration;
1.2.4 Shall be empowered to chair Board meetings, with all the commonly accepted power of that position (for example, ruling, recognizing).
The authority of the Executive Director consists in making decisions that fall within topics covered by Board policies on Governance process and Board-Executive Linkage, except where the Board specifically delegates portions of this authority to others.

  • The Executive Director is authorized to use any reasonable interpretation of the provisions in these policies.
  • The Executive Director shall be appointed by the President. In the temporary absence of the Executive Director or in the inability of the Executive Director to perform duties, the President shall appoint an acting Executive Director.

1.3 Duties of the Director of Finance
The Director of Finance shall:

1.3.1 keep proper books of account and accounting records with respect to the capital and income of the Scarborough Basketball Association (SBA);
1.3.2 pay all accounts by cheque;
1.3.3 issue receipts for all monies received when requested or when cash is received;
1.3.4 have the financial books audited at the close of the fiscal year;
1.3.5 prepare an interim statement to accompany the audited financial statement as of September 30th. of the calendar year;
1.3.6 prepare a statement of accounts for distribution to the Board Members;
1.3.7 advise the Club on matters of finance such as fund raising, etc.;
1.3.8 invest the funds of the Scarborough Basketball Association (SBA) not required for immediate use;
1.3.9 render to the Board whenever called upon an account of all transactions of the Treasurer and of the financial position of the Scarborough Basketball Association (SBA); and
1.3.10 perform such other duties as may from time to time be determined by the Board.

1.4 Duties of the Director of Operations
1. The Director of Operations shall not hold any Board or executive position with any other basketball club; and/or be a basketball coach.
2. The duties of this person will be determined by the Board and must be presented to the person on being hired, in writing, to ensure that s(he) fully understands his/her duties and responsibilities.
The Director of Operations shall:

1.4.1 register each player in accordance with the data required in the computer registration program complying with the OBA Registration Policy;
1.4.2 maintain a current file of registered players;
1.4.3 be responsible for providing and maintaining a system of communication (via newsletters, email, web site) and promotion (of the Club) within the basketball community and the Club itself;
1.4.4 keep the President and the Executive Director of the Board informed as to the business at hand and its disposition for action such as club tournaments;
1.4.5 keep a record of all communications in and out of the Club’s Office; and
1.4.6 keep an up-to-date inventory of club equipment and ensuring that appropriate equipment is ordered each season.

From time to time the above listed duties and responsibilities may be added to or changed, as deemed necessary by the Club to facilitate day-to-day operations.

1.5 Duties of the Registrar
The Director of Registration shall:

1.5.1. register each D-League player in accordance with the data required in the computer registration program complying with the SBA and OBA Registration Policies;
1.5.2 for maintaining a current file of registered D-League players; and
1.5.3 for making recommendations to the Board regarding design and information relating to the player registration form and financial issues with regards to the D-League programs.

From time to time the above listed duties and responsibilities may be added to or changed, as deemed necessary by the Club to facilitate day-to-day operations.

2 Committees
The chairperson of each committee shall submit to the Board such reports as the Board may, from time to time, request, but, in any event, each chairperson shall submit an annual report to the Board at such time as the Board may, from time to time, determine.
2.1 Duties of the Chair, Program Committees
The Chair, Program Committees shall be responsible:

2.1.1 For organizing all the programs that the SBA provides to its membership.
2.1.2 These programs include:

  • the D-League (including the Small Ball and Academy divisions);
  • the REP teams; and
  • the club camps.

2.1.3 Establishing a system regarding the screening of personnel selected as coaches, managers, etc of SBA youth teams.

Please note:
For clarification, see the “NOTE” regarding “Screening” and “Police Reference Check” at the end of Responsibilities and Duties of Board Members.

2.2 Duties of the Chair, D-League Operations Committee
The Chair of the D- League Operations Committee shall:

2.2.1 attend all meetings of the Board representing the D-League;
2.2.2 oversee and make recommendations for the direction of the D-League program;
2.2.3 recruit convenors for the different age divisions;
2.2.4 have League schedules prepared;
2.2.5 oversee the development of the D-League coaches;
2.2.6 ensure that the ethics’ guidelines are addressed and understood by all convenors, D-League coaches, managers, trainers, etc.;
2.2.7 address possible parent-coach conflict that could affect the operation of any of the programs;
2.2.8 address any concerns from players, parents, coaches regarding the D-League program; and
2.2.9 perform such other duties as may from time to time be determined by the Board.

2.3 Duties of the Chair, Rep Teams Operations Committee
The Chair(s) of the Rep Teams Operations Committee shall:

2.3.1 attend all meetings of the Board representing the representative teams;
2.3.2 the recruiting of head convenors for the different age and gender groups;
2.3.3 recruit team officials (e.g. coaches, assistant coaches, managers, etc.) for the teams;
2.3.4 arrange for and look after the screening process of the rep team officials;
2.3.5 represent the Club:

  • at the regular meetings of the leagues where the SBA Rep teams play; and
  • at the discipline meetings of the leagues, involving any of the Club’s Rep teams, where these teams play.

2.3.6 ensure that the ethics’ guidelines are addressed and understood by all Rep League coaches, managers, trainers, etc.;
2.3.7 address possible parent-coach conflict that could affect the operation of any of the programs;
2.3.8 address any concerns from players, parents, coaches regarding the Rep League program; and
2.3.9 have such other duties as prescribed by the Board.

2.4 Duties of the Chair, Club Tournaments Committee
The Chair of the Club Tournaments Committee shall:

2.4.1 undertake to obtain:

  • Permission to hold the tournament (via OBA requirements);
  • Sponsors;
  • Media coverage;
  • Facilities; and
  • Trophies/awards

2.4.2 Shall be responsible for:

  • Game Schedules;
  • Game officials;
  • Ensure that OBA requirements are met; and
  • Formulating the tournament’s:

2.4.2.1 Rules and regulations; and
2.4.2.2 Budget (with Board approval):

  • Income (within reason); and
  • Expenses (within reason)
  • Organizing the following sub-committees:

2.4.2.3 Tournament;
2.4.2.4 Tournament Discipline;
2.4.2.5 Refreshments (if applicable); and
2.4.2.6 Tournament court convenors
2.4.3 Any other responsibilities that the Board may deem necessary to conduct a tournament using the Club’s name.

2.5 Duties of the Chair, Communications Committee
The Chair of the Communications Committee shall:

2.5.1 undertake or review all public relation activities for the Club, including media coverage;
2.5.2 prepare newsletters per season to update the membership on Club activities;
2.5.3 prepare the notice regarding the AGM (date, time and location) for the newsletters and web pages; and
2.5.4 undertake to review and/or have input to all items posted on the internet web pages and will be copied on e-mail questions directed to the Club’s web pages.

2.6 Duties of the Chair, Officers’ Committee
The duties of all the officers known as Executive, Staff or convenors of the Scarborough Basketball Association (SBA) shall be such as the terms of their engagement call for or the Board requires of them. Any of the powers and duties of an officer to whom an assistant has been appointed may be exercised and performed by such assistant, unless the Board otherwise directs. These officers are responsible to the Chair, Officers Committee.

2.6.1 Facilities
Be responsible for:

a) co-coordinating the procurement of school and private gymnasiums’ permits for the Club; and
b) co-coordinating the school gymnasiums’ use by the SBA house league programs, SBA rep teams and SBA tournaments.

2.6.2 Equipment
Be responsible for:

a) acquiring, with the approval of the Board, all the equipment and uniforms required by the Club for the upcoming season.

2.6.3 Sponsorship
Be responsible for:

a) soliciting community financial support for the Club’s activities.

2.6.4 Head Convenor
Be responsibilities for:

a) Provide the coaches within a specified group with the necessary information, techniques and drills that they will need to be more effective as leaders of their individual teams.
b) Be a mentor to these coaches, not only as a coach, but also as a leader that they can turn to learn how to establish a team budget, communicate with parents, obtaining equipment, etc.
c) Provide these coaches with the necessary forms that they will need throughout the season (i.e. SBA team roster, SBA player registrations, OBA team roster, entering tournaments, etc.).
d) Provide these coaches with the necessary means and knowledge of instructing youngsters (players) in their charge to learn and improve their basic basketball skills via training / practice sessions.
e) Encourage these coaches to have as their focus the development of the individual players and not just team development or game strategies.

Please note:
The three player skills that are to be emphasized are:

a) Dribbling;
b) Passing; and
c) Shooting

3 Staff
Staff members are responsible to the Board and are either appointed or hired where applicable.
3.1 Head Coach
The Head Coach shall:

3.1.1 liaison with the OBA Director of Player Development;
3.1.2 liaison with the OBA Director of Coaching Development;
3.1.3 arrange:

  • a schedule of available Coaching Certification clinics; and
  • the running of a coaching certification clinic, in house, providing:

3.1.3.1. there are sufficient OBA approved trainers available; and
3.1.3.2 that the Club can guarantee the minimum number of participants

  • arrange for player development clinics and with the Board, execute the communication of the clinics via newsletters, web page, print media, etc.;
  • evaluate the above responsibilities on a yearly basis to formulate a more complete task plan for this position;
  • be responsible:

3.1.3.3 for the development of coaches’ skills at house league and representative levels;
3.1.3.5 for ensuring that ethics guidelines are addressed and understood by all coaches, managers, trainers, etc.; and
3.1.3.6 for increasing the skill level of SBA players by providing them with a higher standard of coaching at club level
3.1.4 not be an active coach with any other youth basketball organization.

3.2 Head Referee
The Head Referee shall:

3.2.1 liaison with the TABO Director of Refereeing Development;
3.2.2 arrange:

  • a schedule of available Refereeing Certification clinics; and
  • the running of a refereeing certification clinic, in house, providing:

3.2.2.1. there are sufficient TABO approved trainers available; and
3.2.2.2 that the Club can guarantee the minimum number of participants

  • arrange for player development clinics and with the Board, execute the communication of the clinics via newsletters, web page, print media, etc.;
  • evaluate the above responsibilities on a yearly basis to formulate a more complete task plan for this position;
  • be responsible:

3.2.2.3 for the development of referees’ skills at D-League and representative levels; and
3.2.2.4 for increasing the skill level of SBA players by providing them with a higher standard of refereeing at club level
3.2.3 not be an active referee with any other youth basketball organization.

4 Past President – (Ex-Officio Member of the Board)
4.1 The Past-President will act as a resource for the current President and offer insight and direction on Club activities.

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